Japan VISA Application

Just want to share what are the things that you need to prepare when applying for japan visa. This is merely a guideline and if you are not clear, you can contact Japan Embassy. All of them are very helpful.

To apply for japan visa, you need to know the following :-

• Photo background must be white and size of photo is 2" x 2"
• Bank statement/FD statement must be in A4 size, get bank to stamp certify true copy and bank chop
• Company letter and must stamp with company name and must attach with name cards
• 3 working days to process the visa application
• If you been to Japan before, please state the departure date and length of stay. If you forgot the exact date, you can put the approx date and Japan Embassy can check at their system
• If you are ex-airline crew and can't remember the date, just state last entry date and ex-airline cabin crew from XXX
• Covering letter from your travel agent - to be submitted together with other documents
• Flight tickets from your travel agent-to be submitted together with other documents
• Japan Tour Itinery from your travel agent-to be submitted together with other documents

Procedures for your HOLIDAY and what are the documents that you need to provide to the travel agent or japan embassy besides covering letter from travel agent, flight tickets and japan tour itinery :-

Sponsoring mom/dad
a. if you are sponsoring your mom or dad, you need to draft a letter that states you are sponsoring your parents to Japan. You need to photostat a copy of your birth cert to prove your relationship. Submit your bank statement. You need to photostat your bank statement in A4 size paper and then go to the bank to request to stamp and certify true copy.  The value in your bank statement need to be more than your value of your trip.

List to provide :
a. visa application form with photo
b.certify true copy of bank statement
c. company letter that state your position, length of service, departure date and make sure you get your company to stamp on your letter even though is printed on letter head.
d. Attach your name card.
e. Birth cert to prove your relationship.
f. sponsorship letter  that state all expenses is borne by you

On your own
a. visa application form with photo
b. company letter that state your position, length of service, departure date and make sure you get your company to stamp on your letter even though is printed on letter head.
c. Attach your name card.
d. certify true copy of bank statement

Husband and Wife (Husband sponsoring wife)
a. visa application form with photo
b. company letter that state your position, length of service, departure date and make sure you get your company to stamp on your letter even though is printed on letter head.
c. Attach your name card.
d. certify true copy of bank statement
e. Photostat copy of Marriage cert
f. sponsorship letter that states you are travelling with your wife and all expenses will be borne by you.

Company Sponsor - meaning all expenses borne by your company. You need to make sure those travelling under company, the person travelling the name must appear in the FORM 49. Else you can't use as company sponsor
a. visa application form with photo
b. company letter that state your position, length of service, departure date and make sure you get your company to stamp on your letter even though is printed on letter head. Must state all expenses borne by the company.
c. Attach your name card.
d. certify true copy of bank statement (company bank statement)
e. Photostat copy of FORM 49 (company registration form)

Parents going with Children
a. visa application form with photo
b. company letter that state your position, length of service, departure date and make sure you get your company stamp on your letter.
c. attach your name card
d. certify true copy of bank statement
e. birth certificate
f. marriage certificate to prove relationship
g. sponsorship letter that states all expenses born by you and state those names and passport that you are sponsoring

Housewife going with children
a. visa application form with photo
b. certify true copy of bank statement
c. birth certificate
d. sponsorship letter that states all expenses born by you and state those names and passport that you are sponsoring


List given by Japan Embassy Website - http://www.my.emb-japan.go.jp/
HOLIDAY
1. Original passport
2. One (1) visa application form (downloadable)
3. One (1) photo (4.5cm x 4.5cm) with white background which is taken within 6 month from the visa
application and must be pasted on the application form
4. IItinerary in Japan (downloadable) and for transit purpose, copy of visa to the main destination
(USA, CANADA, etc)
5. Employment certificate stating your position, department in the company and length of service
(using the company letterhead)

*If you are a sole proprietor/partner/owner of the company, you need to submit a copy of your
business registration

 *For those who are not working: a self explanatory letter stating how expenses will be borne, name

and relationship of person(s) accompanying (if any)
6. Personal savings, latest current account statement, fixed deposit, Tabung Haji or Amanah
Saham Berhad (ASB) (original certified true copy by the bank) (need to show the applicant’s
name as the account owner, account number and current balance) – must be A4 size.
7. Copy of marriage certificate (spouse) or birth certificate (children) to show proof of relationship
between the main applicant and the person(s) accompanying

 NOTES

1. Please arrange all the documents according to the sequence. Documents submitted will not be returned.
2. All photocopies must be on A4 size paper.
3. Collection of passport will be three (3) working days for Malaysian (subject to approval).
*THE EMBASSY OF JAPAN HAS THE RIGHT TO REQUEST FOR ADDITIONAL DOCUMENTS OR CALL THEAPPLICANT FOR AN INTERVIEW*

EMBASSY OF JAPAN
CONSULAR SECTION
11, PERSIARAN STONOR
OFF JALAN TUN RAZAK
50450 KUALA LUMPUR
http://www.my.emb-japan.go.jp/

 OFFICE HOURS

MONDAY - FRIDAY
8.30 a.m. - 12.00 noon
2.00 p.m. – 4.00 p.m.
TEL: 603-2177 2600
FAX: 603-2143 1739
 EMAIL: ryo@kl.mofa.go.jp

____________________________________________________________________________
Sample Letter

Company letter head


Date

The Consular
Visa Section
Embassy of Japan
No.11 Persiaran Stoner
Off Jalan Tun Razak
50450 Kuala Lumpur

Dear Sir

Re: Japan Tourist Visa Application

This is to certify that Name, passport no XXXXXX is a designation of company name. She is joining a Japan tour from dd-mm-yyyy until dd-mm-yyyy for a holiday and all expenses will be borne by her. She will return home to Malaysia after the holiday.

I sincerely thank you for your kind attention & approval to her application for visa into JAPAN.

Thank you.


Yours sincerely

_______________

Company stamp & sign